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Communication for Hotels and Resorts | C&M Executive
Contact us
By industry
Accounting Logistics Health and wellness Hotels and resorts Consulting
By sector
Sales Customer service Controllership Communication and support
By product
Cloud phone system Contact center AI receptionist Chat C&M IT support Demos About us Blog Case studies Contact us
Guest using the phone in a hotel room
Communication for hotels and resorts

From booking to check-out, every missed call is a night booked at the property next door.

Front desk, guest rooms, housekeeping, and management on one intelligent phone system — no on-site PBX, no construction work, and no maintenance headaches.

Cloud phone system Chat C&M AI receptionist
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Why this matters

Every empty room and every missed call is revenue walking out the door.

24/7

Guests search and book at any hour — late at night, on holidays, over the weekend. A property that can’t answer then doesn’t lose a call. It loses the night.

15–25%

is the commission range booking platforms typically charge on the total reservation. A booking closed directly, by phone or message, pays none of it.

0

on-site PBX hardware to buy, wire, or maintain. Extensions, IVR, queues, and recording live in the cloud — across one property or a whole portfolio.

Commission range reflects publicly reported rates from major booking platforms and varies by contract, program, and market.

Where to start

What hurts most today?

Start with whatever is costing you the most right now. Each solution stands on its own — and if it makes sense later, you add the others.

Cloud phone system

The whole property’s phone system in the cloud, with no PBX in the closet.

Every guest room, the front desk, housekeeping, and management with their own extension — no physical hardware, no construction work, no maintenance. And if the property belongs to a group, every location runs on the same platform, with extension dialing between them.

  • Extensions in rooms and departmentsEvery guest room, the front desk, and each area of the property with its own cloud extension.
  • Multilingual IVRGreet international guests in their own language, right from the first ring.
  • Queues, transfers, and recordingNo call gets lost, and every interaction is logged for quality control.
  • Mobile app for the teamFront desk, housekeeping, and management answer and transfer from anywhere on the property.
  • Local and toll-free numbersA local presence plus a toll-free line so guests can call at no cost to them.
  • A whole portfolio on one systemGroups and chains manage every property on the same platform, with extensions between locations and per-property call reporting.
No hardware investment

Handsets and headsets on loan: you receive them and use them at no cost for as long as you’re a C&M customer.

Reservations — press 1
Front desk and check-in — press 2
Housekeeping — press 3
🌐 Para español, marque 4
Speak with management — press 0
Build our IVR
Chat C&M

Guest messaging, off one person’s phone.

Rate requests, breakfast questions, and arrival confirmations come in at all hours. Chat C&M brings every channel into one panel, with queues, history, and conversations that belong to the property.

  • Several agents, one numberThe front desk and reservations team share the same inbox, with a queue — nothing stuck on a personal phone.
  • Every channel in one panelWhatsApp, Instagram, and Messenger conversations arrive in the same place, alongside your calls.
  • History that belongs to the propertyEvery conversation stays on record — it doesn’t leave when a staff member does.
  • A chatbot for the usual questionsCheck-in times, pet policy, parking, and breakfast answered instantly, through the official Meta API.
💬 “Any rooms left for the long weekend?”
🤖 Bot: “How many guests?”
🛏️ “A king room is open, breakfast included”
✅ Conversation logged to the property
Centralize our messaging
AI receptionist

Booking calls answered 24/7, even with the front desk at the counter.

Intelligent voice menus route the guest on the spot, at any hour — overnight, on holidays, and during the check-in rush. And the same AI keeps an eye on the quality of every call.

  • Reservations answered around the clockCalls are picked up and routed at any hour, instead of dropping into voicemail.
  • Routed on the spotIt understands the request and sends the guest to reservations, the front desk, or housekeeping.
  • Transcription and call summariesManagement reads what happened without listening to the full recording.
  • Sentiment analysisFlags an unhappy guest so you can act during the stay — before the online review.
🕐 3:12 a.m. — booking call
🤖 AI answers, understands, routes
📝 Transcript and summary for management
😐 Sentiment flagged — management alerted
Answer bookings 24/7
Optional · you decide

Need to fix more than one thing? They work together.

Each solution works on its own. But if you want them connected, they run as one — the call that comes in, the message that closes the booking, and the AI that answers overnight, all in a single panel. You choose what makes sense right now.

Voice + Chat + AI receptionist
Build my setup
Frequently asked

What hotels and resorts ask us most.

No. The phone system, the chat, and the AI receptionist run alongside what you already use. Communication is added to your workflow rather than replacing your booking system.

Yes. The system is sized to your operation: you start with the extensions you actually need and grow later. Smaller properties usually begin with the phone system and organized messaging.

Yes. Groups and chains run every location on the same platform, with extension dialing between properties and reporting per property. Calls between locations don’t go through the carrier.

Not necessarily. We work with handsets and headsets on loan: you receive them and use them at no cost for as long as you’re a customer. Your team can also answer through the app, on a phone or a computer.

The IVR is multilingual: the greeting and menu can be configured in several languages, so a guest from abroad is welcomed in their own language from the first ring.

Yes. Each solution stands on its own. Start with whatever hurts most — voice, messaging, or 24/7 AI answering — and add the others when it makes sense for the property.

Every call answered is a night that stays with your property.

Start with whatever hurts most — voice, messaging, or 24/7 AI answering. No on-site PBX, no construction work, and support that actually picks up.

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